Faculty & Staff Volunteers
PhD and Master's Ceremony
DATE: Friday, December 12, 2008
TIME: 7:00 p.m. – 9:00 p.m.
LOCATION: Alexander Memorial Coliseum
Undergraduate Ceremony for the Colleges of Architecture, Computing, Management, Sciences, and the Ivan Allen College of Liberal Arts
DATE: Saturday, December 13, 2008
TIME: 9:00 a.m. – 11:00 a.m.
LOCATION: Alexander Memorial Coliseum
Undergraduate Ceremony for the College of Engineering
DATE: Saturday, December 13, 2008
TIME: 2:00 p.m. – 4:00 p.m.
LOCATION: Alexander Memorial Coliseum
Commencement would not be possible without the involvement and support of our Georgia Tech faculty and staff. Thank you for your attendance at this momentous event in our graduates' careers. All faculty and staff participants will receive a reserved parking pass and reminder in campus mail preceding the event. If you have not received a parking pass by Tuesday, December 9, please contact events@comm.gatech.edu
President’s Party
President's Party and Processional Members should plan to report to the Hyder Room in Alexander Memorial Coliseum no later than one hour prior to their respective ceremonies. As a President's Party or Processional representative, you will need to be dressed in academic regalia. If you need to rent regalia, please fill out the Gown Rental form (17k Adobe PDF) and return it to the Commencement Office by Wednesday, November 19. Rented regalia will be available in the Hyder Room on the day of the event. Once in the Hyder Room, you will receive further instructions regarding your individual responsibilities, as well as light refreshments.
Special Assignment Volunteers
Prior to attending their respective Commencement ceremonies, Special Assignment volunteers must participate in an informative Commencement meeting on Thursday, December 11, at 11:00 a.m. in Alexander Memorial Coliseum. On the day of your ceremony, please report to the Hyder Room in the Coliseum no later than one hour before the event. As a Special Assignment representative, you will need to be dressed in academic regalia. If you need to rent regalia, please fill out the Gown Rental form and return it to the Commencement Office by Wednesday, November 19. Rented regalia will be available in the Hyder Room on the day of the event. Once in the Hyder Room, you will receive further instructions regarding your individual responsibilities, as well as light refreshments.
Alignment Volunteers
Faculty and staff members who have been designated to line up the candidates from their school/college are requested to check in with a member of the Registrar's Office at 9:00 a.m. in the Freshman Gym. If you have questions regarding Alignment, please contact the Registrar's Office.
PhD Advisors
Advisors should report to the Hyder Room in Alexander Memorial Coliseum at 6:00 p.m. on Friday, December 12. As an advisor, you will need to be dressed in academic regalia. If you need to rent regalia, please fill out the Gown Rental form (17k Adobe PDF) and return it to the Commencement Office by Wednesday, November 19. Rented regalia will be available in the Hyder Room on the day of the event. Light refreshments will be served that evening prior to the ceremony.
During the ceremony, advisors will be seated in the first row of seats on the floor. When the doctoral candidates are presented to receive their diplomas, you will move to stage right and wait for your student's name to be called. When you hear your student's name, walk onto the stage via the stairs and collect a doctoral hood from the hooding assistant. You will then place the hood around your student's neck and return to your seat with your student.
As an advisor, you may have a departmental assignment in addition to your hooding responsibilities. If so, please incorporate those instructions with those above. Faculty participating in the Faculty Processional and also hooding may sit on the stage and not on the floor facing the stage.
